MELODY VAUGHAN
PRIVACY POLICY
melodyvaughan.co.uk is run by Melody Vaughan as a sole trader. I am committed to protecting the privacy of my clients and website visitors. In this policy I explain what personal data I collect from you and how I use it. I encourage you to read this statement and contact me if you have any queries regarding the data I hold about you.
Information I collect
I collect personal information that you voluntarily provide to me when you enquire about my mentoring services, become a client, sign up for my emails, or interact with my website:
Enquiries
If you make an enquiry through my website I collect your name and pronouns, your email address and any information you share about your practice/business and why you are interested in exploring working together.
Why I need it and how I use it:
I need to know this basic personal data in order to contact you and to help you decide if working with me is a good fit.
How long I keep it:
Your information will be kept until you notify me otherwise. You have the right to be forgotten so contact me if you would like your data to be destroyed.
Mentoring
If you become a mentoring client I collect your name, pronouns, email address and postal address. I may also collect information which you provide via feedback surveys. I also collect information via your correspondence and communication with me. This data is held in Gmail, Google survey, and on my laptop.
Zoom calls will only be recorded if requested by you. These recordings are stored on Zoom’s cloud and the access details only available to you and me.
Why I need it and how I use it:
I need to know this basic personal data in order to contact you about, to deliver or improve my services.
You will not be added to any other marketing lists unless you have opted in to those yourself. If you are also an email subscriber, please see the Email subscriber section below to see how your data is used in that context.
How long I keep it:
I am required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years. After this point your information will be kept until you notify me otherwise; you have the right to be forgotten so contact me if you would like your data to be destroyed.
I delete all feedback responses after 1 year.
I delete all zoom recordings within 1 month of upload.
Email subscribers
I collect your name and email address when you opt in to my email list. This data is held in Mailchimp and Substack.
Why I need it and how I use it:
I use this information to contact you about my work – this means that I will send you a regular email of seasonal reflection resources and infrequent marketing communications about new products and services.
How long I keep it:
Your information will be kept until you notify me otherwise.
You have the right to opt out of receiving personal communications at any time by: clicking the “unsubscribe” link at the bottom of emails or contacting me directly.
Website
I may collect your IP address and information regarding your location and pages accessed. This provides analysis of general website traffic flows, activity and performance. This meta-data is collected and stored in WordPress and Google Analytics and cannot be used to identify you as an individual.
Why I need it and how I use it:
This allows me to analyse my web traffic. This analysis is about general trends rather than you as an individual, and your IP address is encoded and not visible to me.
How long I keep it:
Your information will be kept until you notify me otherwise; you have the right to be forgotten so contact me if you would like your data to be destroyed.
USE OF INFORMATION
The personal information you provide may be used for:
SHARING OF INFORMATION
I do not sell, trade, or otherwise transfer your personal information to outside parties.
I may share information with trusted third-party service providers who assist me in operating my website, conducting my business, or serving my clients, so long as those parties agree to keep this information confidential
YOUR RIGHTS
You have the right to access, correct, or delete your personal data held by me. Please contact me at hello@melodyvaughan.co.uk.
You have the right to lodge a complaint at any time with the Information Commissioner’s Office (ICO). You can find further information, including contact details at https://ico.org.uk
CHANGES TO THIS POLICY
I may update this Privacy Policy from time to time. I will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes.
The most recent update was made 11th March 2025.
CONTACT ME
If you have any questions about this Privacy Policy, please contact me at hello@melodyvaughan.co.uk
Sign up to my emails to get seasonally themed reflection prompts & hear more about ways we can work together.
copyright 2025 MELODY VAUGHAN